describes the protocol involved in lease origination
and termination inspections as well as inspection
appraisals. These reports can be used when legal
disputes require substantial evidence of condition
or other purposes wherein a detailed physical
snap-shot is required.
1. PROCEDURE/GUIDANCE NOTES AND REPORT FORMAT
2. TECHNICAL RECORDS REVIEW-SECTION I
3. AIRCRAFT PHYSICAL INSPECTION-SECTION II
4. LIST OF DATA REQUIRED FOR AIRCRAFT INTEGRATION
5. CHECK LIST OF REQUIRED DIGITAL PHOTOGRAPHS
6. LESSEE PERFORMANCE RATING
To gain the necessary
knowledge the following "Aircraft Integration
Inspection" has been designed. The document produced
will be used by various parts of the company. In
order to carry out this inspection properly in is
imperative that all data collected is accurate and
correct. By ensuring that this standard is met it
will allow all individuals who utilize the reports
to gain the maximum amount of knowledge on the
The following pages
will briefly explain the procedures and give
guidance on completing the report.
The objective is:
To gather the
information/data required for Caribex Inc. personnel
to become as familiar and as knowledgeable with
these aircraft as possible as well as alert the
Caribex Inc. Customer Support to any major defects
in the aircraft, records, or operations.
To gain a "Snap-Shot"
or "Picture" of the overall condition of the
aircraft and records at the time of inspection.
To provide the
necessary information/data required for the initial
input of each aircraft into the Caribex Inc. CATS
To initiate or update
the lessee performance rating.
Once completed, the
reports are emailed to the Customer Support
Surveillance Department so that it can be filed
electronically and be available for future reference
(future inspections). All support data collected
during inspection is generally forwarded to the same
dept at Caribex Inc. Florida
The assignment will
involve three key areas. The technical records
It is not practical
to audit all the individual technical records. The
reviews are completed on a sampling basis to a
checklist provided for the purpose for each
Each aircraft must be individually inspected. A
sampling inspection of multiple aircraft is not
The aircraft will be
assessed for general condition, based on a walk
around type inspection. The level of access, and
therefore the depth of inspection, is dependent on
the status of the aircraft at the time.
While we try to plan
for the maximum time possible to inspect the
aircraft, the lessees operational commitments often
dictate that the inspection is completed on a turn
around (or number of turnarounds), overnight check
etc. There is also a requirement to take digital
photographs and views to a format that is attached
as an appendix to the document.
Data gathering and
During both the
inspections of the aircraft and technical records,
certain data and information will be required to be
obtained or verified, against a checklist.
One report is
provided to meet the clients objectives.
Note: As a courtesy,
the inspector will also attach the completed report
to an email and send to Caribex Customer Support so
that it can be electronically filed and available to
forward to inspectors for future visits to that
The Technical Records
and Physical Inspection Summary will focus on the
overall condition found during the inspections.
These sections include key findings, significant
damage, items of concern, area's requiring follow
will be taken of each aircraft during the physical
inspection. There's no requirement to caption or
reference individual photographs unless necessary.
The scope of the
inspection is not to be altered as this format has
been agreed upon in advance for the purpose of this
inspection. However, additions and attachments are
acceptable and can be modified to fit particular
All comments and
descriptions contained in the report are in the past
tense, third person removed context.
The words in Italics
within the "contents" boxes are provided, as
guidance for the inspector to work to the correct
level required. All the guidance notes must be
deleted prior to return of the report, or where used
as part of the text, converted back to normal font.
Much of the report is
in a checklist format. Where the checklist details
apparent Leaks - the response could be 'none
apparent', or 'seepage from left aileron inboard
actuator but still serviceable' or 'excessive fluid
leak from left aileron inboard actuator, requires
The following is an example of the level of
reporting required. Obviously for an aircraft in
poor condition the recommendations and comments
should be more detailed.
The intent is that when the report arrives to our
Customer Support office it is complete and ready
for use as a reference for that specific aircraft.
Therefore, the report obviously needs to be checked
in detail and proof read prior to dispatch. Once
completed, we will print the report and attach the
appendices prior to shipment by courier.
It is important that
the appropriate appendix header pages separate the
hard copy appendices. If additional appendices are
appropriate then an extra appendix sheet should be
inserted in the report, a copy printed off and
inserted in between the relevant hard copy
appendices prior to being delivered to Bellevue.
Five simple measures of physical condition are to be
Although every aspect
of the aircraft does not have to be graded in this
way a final grade is required. For example if the
cabin of a six month old B737-700 aircraft is still
almost 'as new,' the grade would be "excellent"
which would not be expected of a typical aircraft of
the same type, age and specification.
The photographs will
be digital. These images are be burnt on to a CD,
which is then sent with the hard copy report
(attached as one of the appendices). An appendix to
this document details the photographs to be taken.
The Appendices are to
be labeled by their description.
In the case of
multiple inspections, a completed report from one
aircraft is used as a template for another, that all
the previous aircraft data is deleted / amended for
the new aircraft. Reports may have data from a
previous aircraft. This is obviously very difficult
to detect prior to dispatching the report to the
Ratings are be filled out by inspector upon
completion of the report. The Rating Form is then
attached as one of the appendices to the final
When, due to a number
of aircraft involved and the time scale for
completion, an assignment may require project
Prior to and during
The Customer will
provide a suitable letter of introduction if
A list of the
information required during the review may be
forwarded to the Lessee in advance of our visit,
to allow them to prepare (A listing of those
items is attached)
Caribex Inc. will
always work with and around the Lessees
correspondence sent to the operator will also be
copied to the Caribex Customer Support Office.
If at any time
Caribex Inc. inspectors are unable to obtain or
validate the information required, the Caribex
Inc. regional representative will contact the
Customer to discuss the way forward.
Caribex Inc. will
complete the inspections in a timely manner.
A number of
performance measures have been set forth:
inspections and report accordingly.
Dispatch the hard
copy reports within 7 working days of the
completion of the inspection.
If after having
sought advice and used best efforts to gain the
requested information, the data can still not be
obtained, clearly detail the reasons why the
information could not be obtained and report
this to the VP Customer Support.
Update the in
-house database for each aircraft inspected
within 10 working days of the inspection